Endnote Basic: FAQs

Nastasha Johnson, Math

David Zwicky, Chemical Engineering, Chemistry, Materials Engineering

You can create an EndNote Basic account with ANYemail address, but if you create an account from an off campus computer you will need to log-in to your account once in an iTap lab.  The Libraries' computers are all Itapcomputers.  Using your Purdue email address does not solve this problem.  

If you are off campus and cannot log-in to your EndNote Basic account in an Itap, you can create an account on the Web of Science. (https://go.lib.purdue.edu/db/db257)  Since you can only get into Web of Science via the Libraries subscriptio, it automatically registers you as a Purude users.  

Yes, you can.  This is one of the newest features of EndNote Basic.

Yes, this is called "Capturing" and is a new feature of EndNote Basic.  This tutorial shows you how to do this.

For more information, look under the Tab on this Guide called "Collect:Add Citations from Databases and Web Pages."

It is possible to take an existing bibliography, but difficult and  usually more work that just searching Google Scholar or a Library database, such as Academic Search Premier, and exporting the citations to EndNote Basic.

If you want help converting your bibliography, contact Judy Nixon at jnixon@purdue.edu. 

To move references from your Word document to EndNote Web

This is not a very easy thing to do.  It is tedious and time consuming, but possible.  Basically you need to change your citations from a document format to a "tab-delimited" format.  This means you need to add a tab between each part of the citation.  For example, this citation: 

Glasgow, R. E., Wagner, E. H., Schaefer, J., Mahoney, L. D., Reid, R. J., & Greene, S. M. (2005). Development and validation of the patient assessment of chronic illness care (PACIC), Medical Care, 43(5), 436-444.

Needs to be edited until it looks like this: 

Glasgow, R E, Wagner, E H, Schaefer, J, Mahoney, L D, Reid, R J, & Greene, S M 2005       Development and validation of the patient assessment of chronic illness care( PACIC)            Medical Care      43           5              436-444

To convert the citations (journal articles, books, etc.)

STEPS:

1.  Separate the citations so you have all journal articles together, all books together and all conference papers together. 

2.  Add a tab after each part of the citations and a hard return at the end of the citations.

                If there is not issue number, be sure to add two tabs between volume number and page numbers. 

                Do the same for any other missing fields.

3.   Remove any other punctuation such as the parenthesis around issue numbers, commas after volumes and issues, etc.

                 You can either leave the period after the authors' initials or remove them.

                 If you remove them EndNote Web will add them in automatically in your bibliography, so you don't need them.  Don't remove the commas between authors. 

4.  At the top of the file for the journal articles you need to add these lines; there is a tab between each part of the citation. This tells EndNote Web to expect journal citations and  what each element of the citation is so it loads each part into the right filed.   

                *Journal Article

                Author  Year       Title       Journal Volume                Issue     Pages

Here is an example: 

*Journal Article

Author  Year       Title       Journal Volume                Issue     Pages

Gilbert, T F          1978       Human competence—engineering worthy performance             NSPI Journal      17          19–27

Giustini, D           2006       How Web 20 is changing medicine            British Medical Journal 333                          1283- 1284

Glasgow, R E, Toobert, D J, Riddle, M, Donnnelly, J, Mitchell, D L, & Calder, D       1989      Diabetes-specific social learning variables and self-care behaviors among persons with Type II diabetes  Health Psychology          8             3              285-303

5.  Next you need to save the file as a text file -- not as a Word file. 

6.  Then you need to open EndNote Web and click on the Collect tab and choose “Import References.”

                In the File box, browse for your saved file name and click on it so it is in the File box.

                In the Import Option Box, choose Tab….

                In the To box choose the group you want to add these references to.  I suggest you start with a Group called Test. 

7.  If you have the file in perfect format, all the references will import.  If you have some mistake they will not import or the data might be in the wrong fields (like a volume number in the issue field).  I found it helpful after I added the tabs to open the file in Word in a table and see if each part of the citation was in the right column.  To do this highlight the citations you want to move to a table.  On the Insert tab choose Tables, then the “Convert Text to Table” .  Here is an example of what you will see.  Be sure to change it back to text – I used the Undo command – before you save the file.  Once you see the citations in the table you can see any mistakes and then fix them.  For example Giustini’s article has the volume number with the journal name.  That means that there is a tab missing between these two fields.