INDIGO WEBINAR PROPOSAL
Submitted by the INDIGO Education and Outreach Committee, Andrea Morrison (Chair), Ashley Ahlbrand, Scott Sandberg, and Ed Seykowski
Revised May 15, 2015
In the context of INDIGO’s purpose, “outreach and education” will be defined as those activities that extend or transfer government information to government information librarians, librarians, or those who develop or improve the public’s government information literacy. Outreach and education can include stand-alone, one-time activities or activities which are sustained over a longer period of time. The overall goal is to effect change by providing individuals, groups, policy makers, resource managers, institutions, or the public with relevant information to inform their actions. INDIGO Webinars would be a type of outreach and education that would specifically support two purposes from Article II of the INDIGO Bylaws:
- to provide a force for initiating and supporting programs to increase availability, use, and bibliographic control of government information
- to contribute to the extension and improvement of education and training of government information librarians
Outline for Pilot INDIGO Webinars
The INDIGO Education and Outreach Committee proposes that INDIGO develop several pilot webinars in 2014 with these guidelines and recommendations:
- Approximate one- hour webinars with presenter(s) and facilitators
- Topics should start with Indiana-specific government information topics to avoid conflict with GPO and FDLP webinars, etc. Education and Outreach Committee members should actively collect new webinar topics and proposals. In the future, an online form will be developed for submission of webinar proposals to the Committee. Practical topics with broad appeal should be encouraged. Suggested topics for pilot webinars include:
o Using the Indiana Code and/or the Indiana Administrative Code online
o Using Indiana databases, such as IndianaMap or StatsIndiana
o Highlighting cutting-edge innovations in the delivery of government information by government agencies, digital libraries, or academic institutions
- The Committee will keep a registry of webinar topics and developers and will post it to the INDIGO website to assist in planning and avoid duplicating effort
- INDIGO members should be encouraged to be presenters. Presenters may also be recruited from among other librarians, government officials, faculty members, and other topical or information experts.
- INDIGO members should serve as facilitators and introduce each session by introducing INDIGO and stating its mission.
- INDIGO should seek collaborators and co-sponsors, especially for producing, marketing, and archiving the webinars, and providing other technical support, with the understanding that INDIGO self-sponsored webinars should be investigated in the future. Collaborators might include:
o Indiana State Library
o Academic Institutions
o State and local government agencies
o Depository Libraries
Selection & Approval of Webinars
- A Webinar proposal must be submitted to the Chair of the Education and Outreach Committee by any current INDIGO member(s) for Committee approval.
- INDIGO Executive Board must also approve the proposal and any associated costs and return the decision within 3 weeks to the Committee.
- The Education and Outreach Committee Chair will communicate the decision shortly thereafter.
- The Education and Outreach Committee will review all content at least 2 weeks before the live presentation.
- he Education and Outreach Committee will coordinate any needed INDIGO assistance and planning. Collaborating institutions will provide marketing and technology support.
The technology used for the webinars will depend on each proposal, the co-sponsoring institution, and available technology. Proposals must identify this information. Every effort should be made to record and archive webinars, but this might not be possible for every webinar. INDIGO should determine a policy for post-webinar access and preservation (for a repository of recorded webinars).
INDIGO Outreach and Education
Several mechanisms are available to disseminate government information knowledge. These may be adapted to the webinar format. INDIGO webinars would supplement outreach and education given at INDIGO face-to-face meetings, or other venues, not replace them. These mechanisms include:
- Producing materials for public use and/or hosting a workshop for a targeted audience
- Facilitating topical professional development of educators who will, in turn, share their new knowledge with their students
- Demonstrating the relevant application of new information to a particular audience
- Writing articles for lay audiences for inclusion in newsletters or popular magazines
- Giving public presentations to lay audiences
- Developing web-based materials including podcasts, screencasts, and video clips to relay information
- Training targeted groups in the use or application of information, tools
- Working with media relations professionals to make newsworthy results widely known
INDIGO Webinar Proposal Form
Thank you for your interest in submitting an idea for an INDIGO webinar. All INDIGO members are eligible to submit a proposal. Please e-mail the completed form to the chair of the INDIGO Education and Outreach Committee and copy the Chair of INDIGO. You will be contacted by the Education and Outreach Committee within a few weeks about the status of your proposal.
Your topic should be narrow enough for approximately one-hour presentations, with time for questions. If your proposal is accepted, the INDIGO Education and Outreach Committee will help guide you through the development process and collaborators will provide assistance with technical support.
The following information is required:
- Name(s) of person submitting the proposal. (INDIGO member, not necessarily the presenter(s) or facilitator(s))
- Title of proposed webinar
- Name(s), titles, contact information of the proposed webinar presenter(s)
- Describe the presenter’s experience with developing and delivering presentations (both in person and online).
- Who is your intended audience?
- Webinar goals & objectives. What will the participants learn from this webinar?
- Description of webinar content & materials
- Has this presentation been given before by you or anyone else in any format? If so, please explain. Include conference names and links to online presentations.
- When would you like to present the webinar? Do you have a target date in mind?
- Have you identified a host institution?
- Do you need technical assistance?